Call for Proposals

Please note that proposal submissions should be formatted into four (4) specific paragraphs:

• Objectives/Scope: Please list the objectives and/or scope of the proposed paper. (25-75 words)
• Methods, Procedures, Process: Briefly explain your overall approach, including your methods, procedures and process. (75-100 words)
• Results, Observations, Conclusions: Please describe the results, observations and conclusions of the proposed paper. (100-200 words)
• Novel/Additive Information: Please explain how this paper will present novel (new) or additive information to the existing body of literature that can be of benefit to and/or add to the state of knowledge in the petroleum industry. (25-75 words)

The following guidelines apply:

• DO NOT include title or author information in your abstract
• Word Minimum: 225
• Word Maximum: 450

• Obtain the necessary clearance from your management, your partners, and customers BEFORE submission
• Authors whose paper proposals are accepted will be required to provide a manuscript for inclusion in the conference proceedings.
• Authors who do not submit a manuscript and the associated publication forms by the manuscript due date will be withdrawn from the program and will not be allowed to present per SPE’s No Paper, No Podium policy
• If accepted, your paper proposal may be published, as submitted, in conference information media, including on the SPE website.
• An agreement to present a paper at this SPE/ICoTA conference carries an obligation to participate in the event. Please review SPE's Author Guidelines for Papers.

SPE/ICoTA has a stated policy against use of commercial trade names, company logos or text that is commercial in tone in the paper title, text, or presentation slides. Use of such terms will result in careful scrutiny by the Program Committee in evaluation paper proposals and the presence of commercialism in the paper will result in it being withdrawn from the program.

Required Information

• Title
• Authors
• Technical Discipline
• Keywords
• Copyright Type
• Revised Abstract
• Speaker Information

• 1 version of the final Manuscript (MS Word)
• Up to 5 Transfer of Copyright (TOC) forms (pdf)
• 1 Paper Information Form (PIF) (pdf)

All manuscripts must be submitted through the online system. An upload link is sent to the Presenting Author via an email notification from the Conference Lead. For more information, visit this page.

If you are interested in writing a paper, SPE has a variety of resources to help you contribute to the knowledge and future of the upstream oil and gas industry.

FIND OUT MORE

We expect authors to credit all sources used in their writings and not to represent work of others as their own. Authors found to have plagiarized the work of another are subject to having their paper removed from the conference program and from OnePetro. Future submissions from authors found to have plagiarized will be scrutinized carefully. In the case of students found to be plagiarizing the work of others, SPE/ICoTA may inform the student’s university.

In an effort to further improve technical quality standards, all submitted conference papers will be checked for plagiarism.

The proliferation and continually increasing sophistication of AI-assisted language tools and large language models (LLMs, such as ChatGPT, Deepseek, etc.) have opened new avenues for research as well as technical writing assistance, but the ethics and best practices for their use continue to evolve. These tools may generate useful information and content but are also prone to errors and inconsistencies. Furthermore, while AI can be very useful to assist in editing toward a clearer paper, particularly for non-English native speakers, it cannot replace the actual research and content creation.

To this end, AI-generated content can be used within SPE publications under the following conditions:

• AI language tools may not be listed as an author. The AI tool cannot sign publishing agreements or transfers of copyright.
• If AI language tools are used within a paper proposal submission, their use should be clearly noted at the end of the abstract as to how the tool was used, i.e. English clarification or grammar, literature review aid, etc.
• Any AI-generated content that is used within a manuscript should be thoroughly vetted, fact-checked, and disclosed with published references by the authors. All authors listed on a manuscript are equally responsible for this content quality and authenticity. 
• If AI language tools are used within a manuscript, their use should be clearly explained within the methodology or acknowledgment section of the paper. This includes their use in assisting with the writing or proofing of the manuscript.  If AI-generated content is included within a manuscript without an explanation, this can be grounds for rejection of the work at the discretion of SPE and may result in a code of conduct review.
• The authors of the manuscript or paper proposal will be held responsible for any errors, inconsistencies, incorrect references, plagiarism, or misleading content included in the AI tool.

It is the responsibility of the author to obtain company clearance, to ensure the company understands that if the proposal is accepted, you will be required to travel to the event to present. All travel expenses (airfare, hotel, registration) associated with attending the conference are the responsibility of company or individual attending.