Changes, Cancellations and Withdrawals
SPE and the Programme Committee consider an accepted abstract as a commitment to present.
If extenuating circumstances prevent the author from making the presentation, it is that author’s obligation to find an alternative presenter and notify their SPE Programme Lead and their session chair(s) (if applicable). Withdrawals must be made in writing to the SPE office as soon as possible. Under no circumstances can a submitted abstract be changed once it has been submitted. Cancellations, particularly after a paper has been accepted and publicised, are viewed by the Programme Committee as highly unprofessional.
All authors of papers presented at the conference will be required to complete and submit a copyright release form to SPE or submit the copyright exemption form where applicable.
SPE Conference Dual Submission Policy
As of 1 May 2013 authors will be allowed to submit abstracts to only one conference at a time. An abstract must be declined by a programme committee prior to being submitted to another conference for consideration. In the event it is detected that an abstract has been submitted to more than one conference, all versions/copies of that abstract will be removed from consideration.
Any paper previously presented at a conference and published in OnePetro may not be re-submitted for publication at another SPE conference. The author may present the subject matter at subsequent conferences at the invitation of the programme committee, but the paper will not be included in the conference proceedings.
A Word About Commercialism
SPE has a stated policy against use of commercial trade names, company logos or text that is commercial in tone in the paper title, text, or presentation slides. Use of such terms will result in careful scrutiny by the Programme Committee in evaluation paper proposals and the presence of commercialism in the paper will result in it being withdrawn from the programme.
We expect authors to credit all sources used in their writings and not to represent work of others as their own. Authors found to have plagiarised the work of another are subject to having their paper removed from the conference programme and from OnePetro. Future submissions from authors found to have plagiarised will be scrutinised carefully. In the case of students found to be plagiarising the work of others, SPE may inform the student’s university. In an effort to further improve SPE’s technical quality standards, all submitted conference papers will be checked for plagiarism.
It is the responsibility of the author to obtain company clearance, to ensure the company understands that if the proposal is accepted, you will be required to travel to the event to present. All travel expenses (airfare, hotel, registration) associated with attending the conference are the responsibility of company or individual attending.
All published SPE content is submitted to scholarly indexing tools, such as Scopus and Google Scholar. To guarantee indexing, SPE recommends submitting your published paper after the conference to a peer-reviewed journal such as SPE Journal.