Call for Papers

SPE is adopting ORCID (Open Researcher and Contributor ID), a widely accepted unique identifier for authors, giving them control over their content and eliminating ambiguities. All SPE authors will be required to have an ORCID iD during abstract submission starting
1 January 2023.

If you already have an ORCID iD, you can add it to your SPE Member/Customer Profile. Login to SPE.org and update your profile

Abstract Content

A proper review of your abstract requires that it contain adequate information on which to make a judgment. Written in English and containing maximum 450 words minimum of 225 words, paper proposals must consist of 4 blocks and should include the following:

Objectives/Scope: Please list the objectives and/or scope of the proposed paper. (25-75 words)

Methods, Procedures, Process: Briefly explain your overall approach, including your methods, procedures and process. (75-100 words)

Results, Observations, Conclusions: Please describe the results, observations and conclusions of the proposed paper. (100-200 words)

Novel/Additive Information: Please explain how this paper will present novel (new) or additive information to the existing body of literature that can be of benefit to and/or add to the state of knowledge in the petroleum industry. (25-75 words)

Technical Categories

Use the topics to indicate the topic that best describes your paper proposal. A primary choice is required. Paper proposals are evaluated on the basis of the information supplied on the paper proposal form in accordance with the following criteria:

The proposals must contribute to petroleum technology or be of immediate interest to the oil and gas industry and should contain significant new knowledge or experience in the oil and gas industry.

Data in the proposal must be technically correct.

The proposed proposals may present information about equipment and tools to be used in exploration and production. Such proposals must show the definite applications and limitations of such equipment and should avoid undue commercialism and extensive use of trade names.

The substance of the proposals must not have been published previously in trade journals or in other professional or technical journals.

Guidelines for Accepted Paper

Your paper proposal could be accepted for presentation in a technical or ePoster session.

Authors whose paper proposals are accepted will be required to provide a manuscript of (3000-7000 words) for inclusion in the conference proceedings no later than 13 May 2024. SPE operate a “no paper, no podium” policy whereby if a manuscript with the associated forms is not received by the due date, it will be withdrawn from the program and not allowed to be presented.

Detailed instructions on the preparation of manuscripts and presentations will be sent to corresponding author of each accepted paper.

SPE assumes no obligation for expenses by authors for travel, lodging, food, or other incidental expenses.

Accepted authors will be offered a discounted full conference registration fee.

Copyright

All authors of papers or ePosters presented at the conference will be required to complete and submit a copyright release form to SPE or submit the copyright exemption form where applicable.

SPE Conference Dual Submission Policy

As of 1 May 2013 authors will be allowed to submit abstracts to only one conference at a time. An abstract must be declined by a program committee prior to being submitted to another conference for consideration. In the event it is detected that an abstract has been submitted to more than one conference, all versions/copies of that abstract will be removed from consideration.

Any paper previously presented at a conference and published in OnePetro may not be re-submitted for publication at another SPE conference. The author may present the subject matter at subsequent conferences at the invitation of the program committee, but the paper will not be included in the conference proceedings.

No Presentation Policy

The failure of SPE conference/symposium authors to have at least one author or designated individual participate in-person or virtually at the time of the live presentation or present and/or answer questions will result in the paper being permanently withdrawn from the SPE technical paper archive in OnePetro. If the event does not require live presentation, this policy does not apply.

Submittal

Obtain the necessary clearance for the proposed paper from your management.

Submit your proposal online. It is critical that all information requested on the form be provided in full and in the order requested.

An agreement to present a paper at this SPE conference carries an obligation to participate in the event. Authors whose paper proposals are accepted will be expected to provide a manuscript for inclusion in the Conference Proceedings.

For more information pertaining to abstract submittal and SPE conference policy, please visit: http://www.spe.org/authors/papers.php

Enter a title that is concise, yet descriptive of the primary content and application of the proposals. SPE has a stated policy against use of commercial trade names, company names, or language that is commercial in tone in the paper title, text or slides. Use of such terms will result in careful scrutiny by the program committee in evaluating paper proposals and the presence of commercialism in the paper or presentation may result in it being withdrawn from the conference program.

Please read the submission instructions and guidelines carefully before submitting your abstract. 

Submission Steps:

• Click on the call for paper submission link above.
• Use your SPE login details to access the submission site. If you are a new user, please create a new user account.  SPE membership is not required to create an account.
• After you log in, click on the new submission link. It is mandatory to complete all the below steps in order to finalize your submission.
• Enter your abstract title then press continue.
• Choose your abstract category from the provided list, then click on continue. (Note: you can select only one category that best fits your abstract)
• Enter author Information then press continue.
• Please answer the required publication questions, click continue.
• Enter keyword(s), click continue.
• Enter your abstract text in the abstract field. For more information do refer to the guidelines.
• Please choose your presentation preferences, click continue.
• Review your work before final submission, click continue.
• Finalize your submission. Please ensure that you click on the finalize and submit button.
• There is no system auto-generated confirmation email.  Should you wish to receive a submission confirmation email please click on the confirmation link provided on the finalize page.
• Please keep your abstract control/tracking number for any future correspondence with the SPE program coordinator.

Do I have to be an SPE member to submit an abstract?

No, anyone may submit an abstract for an SPE conference. We do, however, encourage you to join SPE for many reasons.

What information are you looking for in an abstract?

An abstract should demonstrate that your paper will:

• Contribute technically sound knowledge in a particular area of petroleum technology.
• Present new/novel knowledge or experience that has not been published previously.
• Not be commercial in nature and will not promote specific companies, products, or services.

The abstract should include the following factual highlights:

• Objectives/Scope
• Methods, Procedures, Process
• Results, Observations, Conclusions
• Novel/Additive Information

Is there a word limit for abstracts?

The suggested limit is 225-450 words, which should not be constraining if the paper proposal is limited to the defined, factual highlights.

What languages can I submit my abstract?       

English

When does the submission system close?

The online submission system will close at 11:59 p.m. central time on 11 December 2023.

Did you receive my abstract submission? Where is my confirmation of abstract submission?

The online submission system does not send an automated email confirmation.

How do I get a copy of my abstract submission?

SPE doesn’t provide a copy of the submitted abstract. If you require an abstract please ask the main author.

Can I change my abstract? Can I change/add/remove author name(s)?

Once you have finalized and submitted your abstract, the committee has immediate access to begin the review process. For this reason, an abstract cannot be changed after submission. If you need to make a change to the author list or a slight change to the title, you can do so during the manuscript submission stage. If you need to change the presenting author, you will need to email the Program Lead for that conference.

What is the status of my abstract?

SPE will notify all authors of the status (accepted or declined) of their abstract after the program committee has completed the review and rating period, and made their program selections on 5 February 2024.

Can I include a figure or photo in my abstract?

Yes

Can I withdraw my abstract after I have submitted it?

Yes. Please email the technical program lead, Jinny Bae (Email Here), for the conference to ask that your abstract be removed from consideration.

Can I submit my abstract to multiple conferences at the same time?

No, per the SPE Conference Dual Submission Policy, authors are allowed to submit the same abstract to only one conference at a time.  An abstract must be declined by a program committee prior to being submitted to another conference for consideration. In the event it is detected that an abstract has been submitted to more than one conference, all versions/copies of that abstract will be removed from consideration.

Any paper previously presented at a conference and published in OnePetro may not be re-submitted for publication at another SPE conference. The author may present the subject matter at subsequent conferences at the invitation of the program committee, but the paper will not be included in the conference proceedings.

Does SPE offer speaker funding/reimbursement?

No funding is available for presenting authors or speakers. However, we do provide presenting authors with a discounted rate. All technical session speakers must register for the conference at the Presenting Author rate.

What should I do if I have further questions about the submission process?

View the online submission instructions page. If you still have questions, please email the Technical Program Lead for more information.

Technical Program Inquiries

Jinny Bae (Email Here)

It is the responsibility of the author to obtain company clearance, to ensure the company understands that if the proposal is accepted, you will be required to travel to the event to present. All travel expenses (airfare, hotel, registration) associated with attending the conference are the responsibility of company or individual attending.