Exhibitor Resources

Indoor Exhibit Space Includes:

• Standard booth draping (8-ft. high back wall and 3-ft. side rails) and identification sign (11 x 17 inch) listing Exhibitor name and booth number will be provided to all linear booths. 
• Three (3) Three Complimentary Full Conference Registrations per 100 sq. ft. of Exhibit Space.
• Five (5) Complimentary Exhibits Only, One-Day, Guest Invitations* per 100 sq. ft. of Exhibit Space to invite your clients.
• Exhibitor Listing in Onsite Event Dashboard: a digital guide for attendees, featuring live updates, program information, exhibitor listings and floorplan.
• Access to Proceedings to be emailed to primary contact prior to event.

Outdoor Exhibit Space Includes:

• Fifteen (15) Complimentary Full Conference Registrations
• Twenty (20) Complimentary Exhibits Only One-Day Guest Invitations* to distribute to your clients.
• Exhibitor Listing in Onsite Event Dashboard: digital guide for attendees, featuring live updates, program information and exhibitor listing and floorplan.
• Access to Proceedings to be emailed to primary contact prior to event.
  
  *Guest invitations are not to be used for your employees/staff or for any other company’s employees/staff exhibiting at this show. This policy will be heavily enforced. Guest passes are non-refundable.

Exhibit Schedule (includes Move-in & Move-Out)

Show Days Rules & Regulations:

• No one under the age of 15 on the show floor during show hours.
• Anyone accessing the show floor must have an official conference badge.
• Exhibitors may access the show floor early on show days. See the official Exhibition Schedule for specific hours.

Move-In and Move Out Rules & Regulations:

• Exhibitor Move-In is Monday, 22 March 2027.
• Due to safety reasons, no open-toed shoes during move in or move out.  Violators will be asked to leave the exhibit floor.
• No pets on the exhibit floor.  Service dogs are approved with proper credentials.
• No one under the age of 18 on the show floor during move-in or move out.
• No loading or unloading through the Marriott lobby.
• Anyone requiring access to the show floor must have an official show badge or a wristband.
• If bringing oversized/large equipment, please complete the Heavy Equipment Form, so that special arrangements can be made to allow access for transport to your booth space.
• Move-out starts at 4:00 p.m. on Wednesday, 24 March.  
• Early tear-down, vacating or dis-mantling your booth is strictly prohibited. Failure to observe this rule will result in a fine of USD $1,000. Should an Exhibitor begin to dismantle or vacate its exhibit space before the official close of the show, the Exhibitor will be penalized ten (10) points from their priority point total, if applicable, invoiced USD $1,000, and be subject to loss of their right to participate in future SPE events. Floor managers/Exhibit Staff/Security Staff will report the names of companies in violation of this rule to Show Management. An email along with an invoice will be sent post-show, informing Exhibitors of their penalty, and Exhibitor will not be permitted to participate in future SPE events until all outstanding balances are collected. Exhibitors are responsible for notifying their booth personnel of this regulation. In fairness to all Exhibitors, this regulation will be uniformly enforced for all SPE Exhibitors.

Late Move-In
If you plan to begin your booth set up after 2:00 pm on Monday, 22 March, it is mandatory that you complete a Late Move-In Notification Form by 5 March 2027.  It is imperative that late setups order electricity, internet, and furniture prior to 22 March 2027.  If the exhibitor does not notify show management of late arrival, said exhibitor will be presumed a no-show, and the exhibit space will be re-sold or made into a lounge area.

Click here to complete the Late Move-In Notification Form

Privately Owned Vehicles (POV) 

• Someone must remain with the vehicle at all times while at the loading dock.
• No loading or unloading through the Marriott lobby

Click here to view map

• Booth Specifications
• Rules and Regulations

Photography/AV Recording Regulations
SPE is organized and operated exclusively to promote and further advance scientific and technical knowledge of offshore resources and environmental matters. To maintain the unparalleled technological experience, SPE must enforce a photography and videography policy that will protect the leading-edge technology showcased at the event. Please see the official Rules and Regulations linked above to review the full policy.

PLEASE NOTE: Failure to abide by the above Rules & Regulations can result in a fine and/or loss of the right to participate in future SPE events.

Housing, Registration & Guest Invites are NOW LIVE!

Each exhibiting company receives three (3) complimentary Full Conference Exhibitor Registrations per 100 square feet of booth space purchased for the purpose of registering booth personnel and any third-party contractors. (EAC's)

Additional exhibitor full conference registrations may be purchased (up to 2 times the complimentary allotment) at the rate of USD 350/ USD 400 each.

Paid Exhibitor Registration Deadlines and Rates:

• by 21 March - USD 350
• 22-24 March- USD 400

Complimentary and Paid Exhibitor Registrations Include:

• Access to the exhibition floor
• Early access to the exhibition floor (one hour before opening)
• Access to technical sessions
• Coffee breaks
• Lunch (lunch shift selection required)
• Access to the reception
• One digital proceedings code, sent to the exhibitor contact

For questions regarding your registration contact Maritz Customer Service
+1.864.699.0901 and reference CTWI 2027

To access Housing, Registration and Guest Invites, please login to the Exhibitor Portal and click 'Exhibitor Registration' from the main menu. 

If you have not yet created a login, visit the Exhibitor Academy for step‑by‑step instructions.

⚠️ Note: Access to the Exhibitor Portal is limited to the primary, secondary, and invoice contacts listed in our system. The email address used to log in must match the email address associated with your account. If you're unsure which email address we have on file, please contact spe.events@spe.org for assistance.

HOUSING ACCOMMODATIONS

Accommodations are NOT included in the registration fee, but SPE has arranged a room block to save you time and money.  Call the hotel directly and provide the group code SPE or click the link below to book your hotel room at the attendee rate. 

To avoid online housing scams, book your housing only through the official link provided below or directly with the hotel.

Official Conference Hotel:
The Woodlands Waterway Marriott Hotel and Convention Center
1601 Lake Robbins Drive
The Woodlands, Texas 77380 US
+1. 281.367.9797

The room rate is 268 USD.

Book Your Room Now 

The SPE rate is guaranteed until 28 February 2027.

Please do not accept housing solicitations from any other company stating they are associated with Well Intervention.

GUEST INVITATIONS

Exhibiting companies will receive Five (5) complimentary Guest Invitations per 100 sq. ft. of exhibit space purchased. Invitations are for one day only and will allow your guest to access the exhibit floor.

Additional invitations can be purchased through your registration dashboard.  This information was sent to the primary contact at your company. 

• Cost of additional Guest Invitations - USD 75 each.
• Purchased Guest Invitations are non-refundable. 
• Guest Invitations DO NOT include lunch.
• Guest invitations are not to be used for your employees/staff or for any other company’s employees/staff exhibiting at this show.  This policy will be heavily enforced.
• Violating the guest invitation terms can result in a reimbursement penalty and loss of priority points. Multiple violations can result in an inability to exhibit at future SPE shows. 

GUEST INVITATIONS MUST BE PRE-PURCHASED.  If you have any questions about this program, please contact our SPE Registration Team.

contact our SPE Registration Team.

Login to the Exhibitor Portal and click 'Exhibitor Registration & Housing' to access your Guest Invitations

COMPANY PROFILE - Your exhibitor profile is an attendee's first impression of your company. Update your listing today!

💻 The Exhibitor Hub is your one-stop resource for all exhibitor tools, updates, and deadlines.

Use the Hub to:

• Update your online company profile
• Access registration portal
• Submit required forms and review show information

➡️ Get Started: Visit the Exhibitor Hub

First-Time Users
If you are accessing the Exhibitor Hub for the first time, click "Create Account" on the landing page. Please note that Smallworldlabs does not allow multiple accounts with the same email address. If you receive a message that there is an account already associated with your email address, please reset your password.

Returning Exhibitors
Returning Exhibitors can click the Login button on the landing page and log in using the email address associated with their account.

Forgot your password?
Click Login, enter the email address associated with your account, and click Next. Then select Forgot Password and enter your email address again. You’ll receive a link to reset your password.

⚠️ Note: Only primary, secondary, and invoice contacts listed in our system will have access. If you're unsure, email spe.events@spe.org.

After logging in, don’t forget to:

• Fill in company details, description, product categories, and social media links
• Complete the “About” and “Contact” sections
  ✅ Remember to click “Save” after each edit

PROFILE TIPS
Please DO NOT copy and paste as doing so could cause HTML characters to appear in your listing.

CONTRACTED EXHIBITORS

Contracted Exhibitors receive a complimentary full listing, which includes:

• Company Name
• Booth Number
• Company Address
• Website URL
• Social Media Links
• Online Profile (limit 500 Characters)
• 3 Product Categories (online only)

CO-EXHIBITORS

The following may be added to your account as co-exhibitors:

• Sister company
• Parent company
• Division
• Manufacturing/Distributing Company
• Joint Venture

Co-exhibitors will receive a complimentary basic listing, which includes the items listed above.

To add a co-exhibitor please submit a Co-Exhibitor Notification Form

For questions regarding your online company profile or co-exhibitors, please email spe.events@spe.org.

Official & Exclusive Contractors
For insurance and safety reasons, Exclusive Contractors listed in the Official Exhibitor Services Manual must be used for the following services:

• Catering
• Electrical
• Material Handling/Forklift Operations
• Internet/Telecommunications
• Rigging
• Plumbing

Freeman is the Official Show Decorator and is exempt from the above requirements.

Exhibitors

Exhibitors are required to communicate all rules and regulations to your appointed contractor(s). We recommend you review the information below and follow up with your contractor to ensure all steps have been taken by the posted deadlines and that fees have been paid.  Without paperwork, insurance and EAC fees paid, they will not be permitted onto the show floor. 

Contractors

For the 2027 SPE/ICoTA Well Intervention Conference and Exhibition, EACs are not required to pay the EAC administrative fee. However, submission of required paperwork is mandatory. Please review the information below carefully and follow up with us to confirm receipt of all documents to ensure access to the show floor.

If you’ve been hired to build or design booth space at this event, you must:

• Complete and submit the EAC Agreement by 5 February 2027.
• Upload a Certificate of Insurance (COI) using the designated link on the EAC Agreement. (See Sample for Required Coverage) please do not email COIs to SPE or Freeman.

If you need to add additional companies later, please revisit this section and submit a new request via the online form. Please do not email additional requests directly to our inbox.

Show Floor Access

• During show days:
  EACs must be registered and badged. Please contact the exhibiting company to register your staff using their complimentary badges.
• During set-up and tear-down:
  Badges are not required. Staff must check in at the freight door each morning to receive a colored wristband and present a government-issued photo ID.

⚠️ Failure to follow these procedures may result in delayed or denied access to the show floor.

Please contact spe.events@spe.org with any questions. We appreciate your cooperation!

INCLUDED WITH YOUR BOOTH

• Standard booth draping
      •8-ft. high back wall
      •3-ft. side rails

• Identification sign (11" x 17") - Displays Exhibitor name and booth number

Note: Any additional draping must comply with the show’s color scheme and published fire safety regulations.

The exhibit hall is carpeted, so ordering carpet is not required. Exhibitors may bring or purchase their own carpeting to match booth design or help their booth stand out.

SERVICE PROVIDERS 

* Denotes Exclusive Providers. For these services, only these particular providers may be used.
**Denotes Preferred Providers. 

For insurance and safety reasons, Exclusive Contractors* designated in the Official Exhibitor Services Manual MUST be used for services such as:

• Audio/Visual - Pinnacle Live*

• Barista/Specialty Coffee Service - Brightside Coffee Bar**

• Catering* – Email Woodlands Waterway Marriott (Special coffee bars and tastings must be requested minimum 2 weeks prior to the conference.) 

• Carpet/Flooring - Freeman**
• Electrical - Pinnacle Live*
• Furniture - Freeman**
• Hanging Signs (20 x 20 Island or bigger) - Pinnacle Live *
• Heavy Equipment Form (Freeman)*
• Internet & Telecommunications - Pinnacle Live*

• Lead Retrieval - Maritz*

• Shipping - Freeman**

Quick Facts

Full Exhibitor Kit

Please contact SPE with any questions. We appreciate your cooperation!