18th February
- Co-Exhibitor Notification Forms Due
- Hanging Sign Deadline - (20 x 20 islands or larger)
- Exhibitor Appointed Contractor (EAC Forms Due)
Important Dates and Deadlines
50% Deposit Due with Space Contract
14 November 2025: 100% Balance Due
What's Included with Your Booth Space Purchase
Indoor Exhibit Space Includes:
- Standard booth draping (8-ft. high back wall and 3-ft. side rails) and identification sign (11 x 17 inch) listing Exhibitor name and booth number will be provided to all linear booths.
- Three (3) Three Complimentary Full Conference Registrations per 100 sq. ft. of Exhibit Space.
- Five (5) Complimentary Exhibits Only, One-Day, Guest Invitations* per 100 sq. ft. of Exhibit Space to invite your clients.
- Exhibitor Listing in Onsite Event Dashboard: a digital guide for attendees, featuring live updates, program information, exhibitor listings and floorplan.
- Access to Proceedings to be emailed to primary contact prior to event.
Outdoor Exhibit Space Includes:
- Fifteen (15) Complimentary Full Conference Registrations
- Twenty (20) Complimentary Exhibits Only One-Day Guest Invitations* to distribute to your clients.
- Exhibitor Listing in Onsite Event Dashboard: digital guide for attendees, featuring live updates, program information and exhibitor listing and floorplan.
- Access to Proceedings to be emailed to primary contact prior to event.
*Guest invitations are not to be used for your employees/staff or for any other company’s employees/staff exhibiting at this show. This policy will be heavily enforced. Guest passes are non-refundable.
Exhibition Schedule - Including Move-in & Move-Out Details
Exhibit Schedule (includes Move-in & Move-Out)
Show Days:
- No one under the age of 15 on the show floor during show hours.
- Anyone accessing the show floor must have an official conference badge.
- Exhibitors may access the show floor early on show days. See the official Exhibition Schedule for specific hours.
Move-In and Move Out:
- Exhibitor Move-In starts Sunday, 22 March goes through Monday, 23 March 2026.
- Due to safety reasons, no open-toed shoes during move in or move out. Violators will be asked to leave the exhibit floor.
- No pets on the exhibit floor. Service dogs are approved with proper credentials.
- No one under the age of 18 on the show floor during move-in or move out.
- No loading or unloading through the Marriott lobby.
- Anyone requiring access to the show floor must have an official show badge or a wristband.
- If bringing oversized/large equipment, please complete the Heavy Equipment Form, so that special arrangements can be made to allow access for transport to your booth space.
- Move-out starts at 4:00 p.m. on Wednesday, 26 March.
- Early tear-down, vacating or dis-mantling your booth is strictly prohibited. Failure to observe this rule will result in a fine of USD $1,000. Should an Exhibitor begin to dismantle or vacate its exhibit space before the official close of the show, the Exhibitor will be penalized ten (10) points from their priority point total, if applicable, invoiced USD $1,000, and be subject to loss of their right to participate in future SPE events. Floor managers/Exhibit Staff/Security Staff will report the names of companies in violation of this rule to Show Management. An email along with an invoice will be sent post-show, informing Exhibitors of their penalty, and Exhibitor will not be permitted to participate in future SPE events until all outstanding balances are collected. Exhibitors are responsible for notifying their booth personnel of this regulation. In fairness to all Exhibitors, this regulation will be uniformly enforced for all SPE Exhibitors.
- Please see the full list of Rules and Regulations linked above.
Late Move-In
If you plan to begin your booth set up after 4:00 pm on Monday, 23 March, it is mandatory that you complete a Late Move-In Notification Form by 6 March 2026. It is imperative that late setups order electricity, internet, and furniture prior to 23 March 2026. If the exhibitor does not notify show management of late arrival, said exhibitor will be presumed a no-show, and the exhibit space will be re-sold or made into a lounge area.
Click here to complete the Late Move-In Notification Form
Privately Owned Vehicles (POV)
- Someone must remain with the vehicle at all times while at the loading dock.
- No loading or unloading through the Marriott lobby
Exhibitor Registration, Housing and Guest Invitations - OPEN NOW!
Exhibitor Registration
To get started you need to first create a login in the new Exhibitor Hub if you haven't already done so using the directions below.
Login Instructions:
- Click “Login” (top right corner)
- Select “Forgot Password/First Time Login”
- Enter your email and follow the password reset instructions (look for an email from “Events IdP” at noreply@personifyauth.com)
- Once logged in, click on the Exhibitor Hub tab at the top and click on the registration link under Tasks.
⚠️ Note: Only primary, secondary, and invoice contacts listed in our system will have access. If you're unsure, email spe.events@spe.org.
- email Maritz Customer Service
- +1.864.699.0901 and reference CTWI 2026
Each exhibiting company receives three (3) complimentary Full Conference Exhibitor Registrations per 100 square feet of booth space purchased for the purpose of registering booth personnel and any third-party contractors. (EAC's)
Additional exhibitor full conference registrations may be purchased (up to 2 times the complimentary allotment) at the rate of USD 350/ USD 350/ USD 400 each.
Paid Exhibitor Registration Deadlines and Rates:
- by 1 March - USD 350
- 2 March - 22 March - USD 350
- 23-25 March- USD 400
Complimentary and paid exhibitor registrations include access to the exhibition – early access to the exhibit floor (1 hour before opening), technical sessions, coffee breaks, lunches (must select lunch shift), reception, and one digital proceedings code (sent to the exhibitor contact).
HOUSING ACCOMMODATIONS
Accommodations are NOT included in the registration fee, but SPE has arranged a room block to save you time and money. Call the hotel directly and provide the group code SPE, or click the link below to book your hotel room at the attendee rate.
To avoid online housing scams, book your housing only through the official link provided below or directly with the hotel.
Official Conference Hotel
The Woodlands Waterway Marriott Hotel and Convention Center
1601 Lake Robbins Drive
The Woodlands, Texas 77380 US
+1. 281.367.9797
The room rate is 261 USD.
The SPE rate is guaranteed until 27 February 2026.
Please do not accept housing solicitations from any other company stating they are associated with Well Intervention.
Exhibiting companies will receive three (3) complimentary Guest Invitations per 100 sq. ft. of exhibit space purchased. Invitations are for one day only and will allow your guest to access the exhibit floor.
Additional invitations can be purchased through your registration dashboard. This information was sent to the primary contact at your company.
- Cost of additional Guest Invitations - USD 85 each.
- Purchased Guest Invitations are non-refundable.
- Guest Invitations DO NOT include lunch.
- Guest invitations are not to be used for your employees/staff or for any other company’s employees/staff exhibiting at this show. This policy will be heavily enforced.
- Violating the guest invitation terms can result in a reimbursement penalty and loss of priority points. Multiple violations can result in an inability to exhibit at future SPE shows.
GUEST INVITATIONS MUST BE PREPURCHASED. If you have any questions about this program, please contact our SPE Registration Team.
contact our SPE Registration Team.
Exhibitor Hub - Update your Company Profile - Add a Co-Exhibitor
COMPANY PROFILE - Your exhibitor profile is an attendee's first impression of your company. Update your listing today!
💻 Introducing the New Exhibitor Hub. Your one-stop resource for all exhibitor tools, updates, and deadlines.
Use the Hub to:
- Update your online company profile
- Access registration portal
- Submit required forms and review show information
➡️ Get Started: Visit the Exhibitor Hub
Login Instructions:
- Click “Login” (top right corner)
- Select “Forgot Password/First Time Login”
- Enter your email and follow the password reset instructions (look for an email from “Events IdP” at noreply@personifyauth.com.
- Once logged in, click on the Exhibitor Hub tab at the top
⚠️ Note: Only primary, secondary, and invoice contacts listed in our system will have access. If you're unsure, email spe.events@spe.org.
After logging in, don’t forget to:
- Logo/Image: 400x400px
- Fill in company details, description, product categories, and social media links
- Complete the “About” and “Contact” sections
✅ Remember to click “Save” after each edit
PROFILE TIPS
Please DO NOT copy and paste as doing so could cause HTML characters to appear in your listing.
CONTRACTED EXHIBITORS
Contracted Exhibitors receive a complimentary full listing, which includes:
- Company Name
- Booth Number
- Website URL
- Company Address, Phone Numbers
- Online Profile (limit 1000 Characters)
- 6 Product Categories (online only)
CO-EXHIBITORS
The following may be added to your account as co-exhibitors:
- Sister company
- Parent company
- Division
- Manufacturing/Distributing Company
- Joint Venture
Co-exhibitors will receive a complimentary basic listing, which includes the items listed above.
To add a co-exhibitor please submit a Co-Exhibitor Notification Form
For questions regarding your online company profile or co-exhibitors, please email spe.events@spe.org.
Booth Specifications / Rules & Regulations
Photography/AV Recording Regulations
SPE is organized and operated exclusively to promote and further advance scientific and technical knowledge of offshore resources and environmental matters. To maintain the unparalleled technological experience, SPE must enforce a photography and videography policy that will protect the leading-edge technology showcased at the event. Please see the official Rules and Regulations linked above to review the full policy.
PLEASE NOTE: Failure to abide by the above Rules & Regulations can result in a fine and/or loss of the right to participate in future SPE events.
Exhibitor Insurance Requirements
Exhibitor shall, at its own expense, secure and maintain insurance for the entire duration of the Event (move-in through move-out.)
All such insurance shall be primary of any other valid and collectible insurance of Exhibitor and shall be written on an occurrence basis. Claims made policies are not acceptable and do not constitute compliance with Exhibitor’s obligations under this paragraph.
- Comprehensive General Liability insurance with limits not less than $1,000,000 each occurrence, $2,000,000 aggregate, combined single limit for bodily injury and property damage, including coverage for personal injury, contractual, and operation of mobile equipment, products, and liquor liability (if applicable).
- Automobile Liability insurance (required if bringing automobiles into the show venue) with limits not less than $1,000,000 each occurrence combined single limit for bodily injury and property damage, including coverage for owned, non-owned and hired vehicles, including loading and unloading operators.
The Exhibitors comprehensive General Liability and Auto Liability insurance policies shall name as additional insureds (i) Society of Petroleum Engineers, and each of its direct and indirect subsidiaries and other affiliates and (ii) the Event Facility "The Woodlands Waterway Marriott Hotel & Convention Center" (with no limitations).
Exhibitor’s Workers Compensation and Occupational Disease insurance will be in full compliance with all federal and state laws, covering all Exhibitor’s employees engaged in the performance of any work for the Exhibitor. All property of the Exhibitor is understood to remain under its custody and control in transit to, during the Event, and from the confines of the hall. If requested, copies of additional insured endorsements, primary coverage endorsements and complete copies of policies satisfactory to SPE, shall be promptly furnished to SPE. Certified copies of the Certificates of Insurance or policies shall provide that they may not be cancelled without 30 days’ advance written notice to SPE. The Exhibitor shall obtain a waiver of subrogation from the carrier of each policy described above and the carrier of each other policy that provides fire, explosion or any other risk coverage insuring the Exhibitor’s property, in each case releasing in full such carrier’s subrogation rights.
While Exhibitors are required to have insurance coverage, proof of said coverage is not required unless requested by SPE.
Exhibitor Appointed Contractors (EACs) - Requirements
Official & Exclusive Contractors
For insurance and safety reasons, Exclusive Contractors listed in the Official Exhibitor Services Manual must be used for the following services:
- Catering
- Electrical
- Material Handling/Forklift Operations
- Internet/Telecommunications
- Rigging
- Plumbing
Freeman is the Official Show Decorator and is exempt from the above requirements.
Exhibitors
Exhibitors are required to communicate all rules and regulations to your appointed contractor(s). We recommend you review the information below and follow up with your contractor to ensure all steps have been taken by the posted deadlines and that fees have been paid. Without paperwork, insurance and EAC fees paid, they will not be permitted onto the show floor.
Contractors
For the 2026 SPE/ICoTA Well Intervention Conference and Exhibition, EACs are not required to pay the EAC administrative fee. However, submission of required paperwork is mandatory. Please review the information below carefully and follow up with us to confirm receipt of all documents to ensure access to the show floor.
If you’ve been hired to build or design booth space at this event, you must:
- Complete and submit the EAC Agreement by 18th February 2026
- Upload a Certificate of Insurance (COI) using the designated link on the EAC Agreement. (See Sample for Required Coverage) please do not email COIs to SPE or Freeman.
If you need to add additional companies later, please revisit this section and submit a new request via the online form. Please do not email additional requests directly to our inbox.
Show Floor Access
- During show days:
EACs must be registered and badged. Please contact the exhibiting company to register your staff using their complimentary badges. - During set-up and tear-down:
Badges are not required. Staff must check in at the freight door each morning to receive a colored wristband and present a government-issued photo ID.
⚠️ Failure to follow these procedures may result in delayed or denied access to the show floor.
Please contact spe.events@spe.org with any questions. We appreciate your cooperation!
Order Forms, Shipping Information, Full Exhibitor Kit
Included with Your Booth
-
Standard booth draping
•8-ft. high back wall
•3-ft. side rails -
Identification sign (11" x 17") - Displays Exhibitor name and booth number
Note: Any additional draping must comply with the show’s color scheme and published fire safety regulations.
The exhibit hall is carpeted, so ordering carpet is not required. Exhibitors may bring or purchase their own carpeting to match booth design or help their booth stand out.
SERVICE PROVIDERS -
* Denotes Exclusive Providers. For these services, only these particular providers may be used.
**Denotes Preferred Providers.
Items below will be linked as the information becomes available.
- Audio/Visual - Pinnacle Live*
- Catering* – Email Woodlands Waterway Marriott (Special coffee bars and tastings must be requested minimum 2 weeks prior to the conference.)
- Carpet/Flooring - Freeman**
- Electrical - Pinnacle Live*
- Furniture - Freeman**
- Heavy Equipment Form (Freeman)*
- Internet & Telecommunications - Pinnacle Live*
- Lead Retrieval - Maritz
- Plumbing - Pinnacle Live*
- Shipping - Freeman**
Full Exhibitor Kit
Please contact SPE with any questions. We appreciate your cooperation!