Exhibitor Resources

Exhibition Schedule 

Move-In and Move Out:

• Due to safety reasons, no open-toed shoes during move-in or move-out.  Violators will be asked to leave the exhibit floor.
• No pets on the exhibit floor.  Service dogs are approved with proper credentials.
• No one under the age of 18 on the show floor during move-in or move-out.
• No one under the age of 15 on the show floor on show days
• POV’s – Someone must remain with the vehicle at all times while at the loading dock.
• Anyone requiring access to the show floor during move-in/move-out must have an official show badge or a wristband.
• On show days, anyone accessing the floor must have an official show badge.
• If bringing oversized/large equipment, please notify show management so that special arrangements can be made to allow access for transport to your booth space.
• No portion of any exhibit may be dismantled and/or removed before 5:00 p.m. Wednesday, 19 November 2025
• Early tear-down, vacating or dis-mantling your booth is strictly prohibited. Failure to observe this rule will result in a fine of USD $1,000. Should an Exhibitor begin to dismantle or vacate its exhibit space before the official close of the show, the Exhibitor will be penalized ten (10) points from their priority point total, if applicable, invoiced USD $1,000, and be subject to loss of their right to participate in future SPE events. Floor managers/Exhibit Staff/Security Staff will report the names of companies in violation of this rule to Show Management. An email along with an invoice will be sent post-show, informing Exhibitors of their penalty, and Exhibitor will not be permitted to participate in future SPE events until all outstanding balances are collected. Exhibitors are responsible for notifying their booth personnel of this regulation. In fairness to all Exhibitors, this regulation will be uniformly enforced for all SPE Exhibitors.
• Please see the full list of Rules and Regulations linked above.

Late Move-In
If you plan to begin your booth set up after 15:00 on Monday, 17 November 2025 please notify Show Management by 17 October 2025.  In order to avoid delays it is imperative that late set-ups order services or furniture prior to arrival.

• All booths must be fully set by 17:00 on Monday, 17 November 2025.
• Set up on the morning of Tuesday, 18 November 2025 is NOT permitted for this event.

If the exhibitor does not notify show management of late arrival, said exhibitor will be presumed a no-show, and the exhibit space will be re-sold or made into a lounge area.

Click here to complete the Late Move-in Notification Form

• Booth Specifications
• Rules and Regulations 

Highlighted Rules and Regulations

• No open-toed shoes of any kind will be permitted on the exhibition floor during move-in or move-out. Violators of this safety rule will be asked to leave the exhibit floor.
• Children under the age of 18 are not permitted on the show floor during move-in or move-out.
• Children under the age of 15 are not permitted on the show floor during official show hours.
• Animals are not permitted unless they are registered service animals.
• Flying drones are not permitted.  

PLEASE NOTE: Failure to abide by these regulations can result in a fine and/or loss of the right to participate in future SPE events.

Special Event Insurance (SAMPLE PDF)
SPE does require each exhibitor to have insurance, however, proof of coverage is not required.

If you have hired or plan on hiring a 3rd party contractor to build your booth (other than Freeman and your own staff), please see the Third-Party Contractors (EAC) section below.    

Photography/AV Recording Regulations
SPE is organized and operated exclusively to promote and further advance scientific and technical knowledge of offshore resources and environmental matters. To maintain the unparalleled technological experience, SPE must enforce a photography and videography policy that will protect the leading-edge technology showcased at the event. Please see the official Rules and Regulations to review the full policy.