Contact Rukshana Cassim, Programming Manager
Email: rcassim@spe.org | Phone: +971.4.457 5800
Questions?
Forms and Deadlines
Authors to submit the Draft Manuscript
(3000 - 7000 words) to the session co-chairs for review.
Tuesday, 28 October 2025
For further information, refer to the “Session Overview” email.
Session co-chairs to review and provide feedback/remarks with authors on the draft manuscript
Thursday, 6 November 2025
Session Co-chairs to provide feedback/remarks on the draft version to the authors. Keep the technical programme coordinator in copy.
Final Manuscript Submission Deadline.
Manuscript Template (WORD)
(3000 - 7000 words)
Transfer of Copyright Form/Policy (PDF)
(Separate TOC form must be submitted for each author company)
Thursday, 20 November 2025
Upload via personalised submission link (Refer to Author Notification email).
Submissions after the 20th November 2025 deadline will have to be made using the Manuscript Correction Request Form
(SPE login required) and will be charged
a fee of USD 125.
All documents submitted should be as per the conference template
Authors to submit Draft PowerPoint presentation
Wedensday, 10 December 2025
Authors to email the draft PPT to the session co-chairs for their review and feedback.
Please refer to the "Session Overview" Email
Session co-chairs to review and provide feedback/remarks with authors on the draft PPT presentation
Tuesday, 30 December 2025
Session co-chairs to provide feedback/comments on the draft manuscript. Keep the technical programme coordinator in copy.
Final PPT Presentation Submission
Thursday, 15 January 2026
For further information, refer to the “Session Overview” email.
Registration
Opening Soon!
Please note that registration is mandatory for all speakers/authors/committee/
session co-chairs.
Important Manuscript Information!
- Please ensure you allow enough time for your manuscript to be approved by senior management/stakeholders.
- All paper proposals, manuscripts, and presentations must be submitted in English, as it is the official language for SPE conferences and publications. Submissions in any other language will not be accepted.
- Your session chairpersons will be reviewing a DRAFT of your manuscript. This is to improve the quality of the technical program and avoid any commercialism. The deadline for submitting your DRAFT Manuscript to your session chairperson is Thursday, 23rd October 2025.
- DO NOT UPLOAD YOUR DRAFT INTO THE ONLINE SYSTEM. Send directly to your session chairpersons. They will review and if applicable, advise you of any revisions to make before submitting your FINAL manuscript and forms online on or before the Manuscript deadline of Thursday, 20th November 2025.
- Oral and Alternate Authors: Please bring the final version of the presentation with you to the conference on a USB drive for uploading at the Speaker Check-In Area.
- When you arrive at the venue, please report to an SPE staff member at the Speaker Check-In to confirm your participation at your scheduled time.
- We ask that all Authors of ePosters / Alternate papers to be prepared to fill in during a technical session should there be a no-show or late withdraw.
Plagiarism Policy
In an effort to further improve SPE’s technical quality standards, all submitted conference papers will be checked for plagiarism.
We expect all authors to credit all sources used in their writings and not to represent work of others as their own. Authors found to have plagiarized the work of another are subject to having their paper removed from the conference programme and from OnePetro. Future submissions from authors found to have plagiarized will be scrutinized carefully. In the case of students found to be plagiarizing the work of others, SPE may inform the student’s university.
Commercialism Policy
In order to maintain the integrity, high quality, and unbiased information in all forms of written and oral presentations at the SPE Conferences, overt commercialism is prohibited outside of the commercial exhibit areas.
Items deemed to be commercial in nature will not be allowed or disseminated. This includes, but is not limited to, Conference Proceedings, presentations, OnePetro, and promotional material.
Use of the following will be carefully scrutinized during evaluation and presentation, and could result in withdrawal from the program:
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Generic descriptions should replace commercial trade names or trademarked materials
-
Company logos allowed on title and closing slide only
-
Text which is overtly commercial in tone or intent within paper titles, presentation slides, text, tables, figures, animation, audio, and video is prohibited
Repeated violations of this policy may result in the speaker and/or moderator being barred from participating in future SPE Conferences.
Speaker Check-in Timings:
It is mandatory for all Primary, ePosters Presenters, and Session Co-Chairs to check in 4 hours before the session begins.
Monday, 02 February 2026: 1200–1700 hours
Tuesday, 03 February, 2026: 08:00 - 17:00 hours
Wednesday, 04 February, 2026: 08:00 – 1700 hours
Thursday, 05 February, 2026: 08:00 - 14:00 hours
Technical Presentation Information
If your paper is selected to be delivered as a Technical Presentation, you will have 20 minutes for your presentation and any Q&A (15 minutes presentation time and 5 minutes Q&A). Per the guidelines provided, please be sure to include the following information in the footer on each slide:
-
Paper number
-
Paper title
-
Presenter's name
-
Slide number (ex: Slide 1 of 10)
-
Only the first and last slide should contain your company name/logo
- You must submit your PowerPoint presentation to your session chairperson for review prior to the conference. Please follow the submission deadline in the table above.
- Final copies must be submitted to SPE Staff by the stated due date above so they can be preloaded in the technical session rooms. Please bring the final version of the presentation with you to the conference on a USB drive, as a backup copy.
- When you arrive at the venue, please report to the “Speaker Check-in Room” to confirm your participation at your scheduled time and to avoid being marked as a
"NO SHOW."
Please be sure to be at the technical session 10-15 minutes before the start of your technical session. This gives you time to check your presentation and meet with your session chair.
Alternates/ePosters Presentation Information
You will have 15 minutes for your presentation and any Q&A (10 minutes presentation time and 5 minutes Q&A). Per the guidelines provided, please be sure to include the following information in the header or footer on each slide:
-
Paper number
-
Paper title
-
Presenter's name
-
Slide number (ex: Slide 1 of 10)
-
Only the first and last slide should contain your company name/logo
- You will need to submit your PowerPoint presentation to your session chairperson for review prior to the conference.
- ePosters will be allocated specific presentation timings during the coffee breaks. Presenters will be required to stand-by their eposters to present during the specified timings. The ePoster presentation schedule will be finalised after the manuscript submission deadline and will be sent to all ePoster presenters.
- Final copies need to be submitted to SPE by the stated due date so they can be preloaded on the presentation stations. Please bring the final version of the presentation with you to the conference on a USB drive, as a backup copy.
- When you arrive at the venue, please report to "Speaker Check-In Room" to confirm your participation at your scheduled time. We ask that you be prepared to fill in during a technical session should there be a no-show or late withdraw.
- You will need to be at the ePoster station 10 minutes before the ePoster session starts. This gives you time to check your presentation and meet your session chairperson.
Author Resources