Author Kit

Contact: Tulip Chatterjee, Technical Programme Coordinator
Email: tchatterjee@spe.org
Phone: +971.4.4575845

• Please ensure you allow enough time for your manuscript to be approved by senior management/stakeholders.
• All paper proposals, manuscripts, and presentations must be submitted in English, as it is the official language for SPE conferences and publications. Submissions in any other language will not be accepted.
• Your session chairpersons will be reviewing a DRAFT of your manuscript. This is to improve the quality of the technical programme and avoid any commercialism. The deadline for submitting your DRAFT Manuscript to your session chairperson is Monday, 30 June 2025.
• DO NOT UPLOAD YOUR DRAFT INTO THE ONLINE SYSTEM. Send directly to your session chairpersons. They will review and if applicable, advise you of any revisions to make before submitting your FINAL manuscript and forms online on or before the Manuscript deadline of Thursday, 31 July 2025.
• Oral and Alternate Authors: Please bring the final version of the presentation with you to the conference on a USB drive for uploading at the Speaker Check-In Area.
• When you arrive at the venue, please report to an SPE staff member at the Speaker Check-In to confirm your participation at your scheduled time.
• We ask that all Authors of ePosters / Alternate papers to be prepared to fill in during a technical session should there be a no-show or late withdrawal.

In an effort to further improve SPE’s technical quality standards, all submitted conference papers will be checked for plagiarism.

We expect all authors to credit all sources used in their writings and not to represent work of others as their own. Authors found to have plagiarized the work of another are subject to having their paper removed from the conference programme and from OnePetro. Future submissions from authors found to have plagiarized will be scrutinized carefully. In the case of students found to be plagiarizing the work of others, SPE may inform the student’s university.

In order to maintain the integrity, high quality, and unbiased information in all forms of written and oral presentations at the SPE Conferences, overt commercialism is prohibited outside of the commercial exhibit areas.

Items deemed to be commercial in nature will not be allowed or disseminated. This includes, but is not limited to, Conference Proceedings, presentations, OnePetro, and promotional material.

Use of the following will be carefully scrutinized during evaluation and presentation, and could result in withdrawal from the program:

• Generic descriptions should replace commercial trade names or trademarked materials

• Company logos allowed on title and closing slide only

• Text which is overtly commercial in tone or intent within paper titles, presentation slides, text, tables, figures, animation, audio, and video is prohibited

Repeated violations of this policy may result in the speaker and/or moderator being barred from participating in future SPE Conferences.

AI-generated Content in Publications

The proliferation and increasing sophistication of AI-assisted language tools and large language models (LLMs, such as ChatGPT) have opened new avenues for research, but the ethics and best practices for their use are still evolving. These tools may generate useful information and content but are also prone to errors and inconsistencies. AI-generated content can be used within SPE publications under the following conditions:

• AI language tools may not be listed as an author. The AI tool cannot sign publishing agreements or transfers of copyright.
• Any AI-generated content that is used within a manuscript should be thoroughly vetted, fact-checked, and disclosed with published references.
• If AI language tools are used within a manuscript, their use should be clearly explained within the methodology or acknowledgment section of the paper. If AI-generated content is included within a manuscript without an explanation, this can be grounds for rejection of the work at the discretion of SPE and may result in a code of conduct review.
• The authors of the manuscript will be held responsible for any errors, inconsistencies, incorrect references, plagiarism, or misleading content included in the AI tool.
   

If your paper is selected to be delivered as a Technical Presentation, you will have 30 minutes for your presentation and any Q&A (20 minutes presentation time and 10 minutes Q&A). Per the guidelines provided, please be sure to include the following information in the footer on each slide:

• Paper number

• Paper title

• Presenter's name

• Slide number (ex: Slide 1 of 10)

• Only the first and last slide should contain your company name/logo

You must submit your PowerPoint presentation to your session chairperson for review prior to the conference. Please follow the submission deadline in the table above.

Final copies must be submitted to SPE Staff by the stated due date above so they can be preloaded in the technical session rooms. Please bring the final version of the presentation with you to the conference on a USB drive, as a backup copy.

When you arrive at the venue, please report to the “Speaker Check-in Room” to confirm your participation at your scheduled time and to avoid being marked as a
"NO SHOW."

Please be sure to be at the technical session 10-15 minutes before the start of your technical session. This gives you time to check your presentation and meet with your session chair.

You will have 15 minutes for your presentation and any Q&A (10 minutes presentation time and 5 minutes Q&A). Per the guidelines provided, please be sure to include the following information in the header or footer on each slide:

• Paper number

• Paper title

• Presenter's name

• Slide number (ex: Slide 1 of 10)

• Only the first and last slide should contain your company name/logo

- You will need to submit your PowerPoint presentation to your session chairperson for review prior to the conference. 

- ePosters will be allocated specific presentation timings during the coffee breaks. Presenters will be required to stand-by their eposters to present during the specified timings. The ePoster presentation schedule will be finalised after the manuscript submission deadline and will be sent to all ePoster presenters.

- Final copies need to be submitted to SPE by the stated due date so they can be preloaded on the presentation stations. Please bring the final version of the presentation with you to the conference on a USB drive, as a backup copy.

- When you arrive at the venue, please report to "Speaker Check-In Room" to confirm your participation at your scheduled time. We ask that you be prepared to fill in during a technical session should there be a no-show or late withdraw.

- You will need to be at the ePoster station 10 minutes before the ePoster session starts. This gives you time to check your presentation and meet your session chairperson.