Aperture

SPE Hydraulic Fracturing Technology Conference and Exhibition
31 January–2 February 2023 | The Woodlands, TX
The Woodlands Waterway Marriott Hotel & Convention Center

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Exhibitor Resources

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Exhibitor Resources

Please Note: We collect and share personal information that you provide to us in order to communicate with, and provide information and services to, you regarding the event.  We have a legitimate interest in processing your personal information for these reasons.  For more information, please see our privacy policy.

Exhibition Schedule - Including Move-In & Move-Out Details

View the Full Exhibition Schedule (PDF)

Show Days:

  • No one under the age of 15 on the show floor during show hours.
  • Anyone accessing the show floor must have an official conference badge.
  • Exhibitors may access the show floor early on show days. See the official Exhibition Schedule for specific hours.

Move-In and Move Out:

  • Exhibitor Move-In starts Sunday, 29 January and goes through Monday, 30 January.  
  • Due to safety reasons, no open-toed shoes during move in or move out.  Violators will be asked to leave the exhibit floor.
  • No pets on the exhibit floor.  Service dogs are approved with proper credentials.
  • No one under the age of 18 on the show floor during move-in or move out.
  • POV’s – Someone must remain with the vehicle at all times while at the loading dock.
  • No loading or unloading through the Marriott lobby,
  • Anyone requiring access to the show floor must have an official show badge or a wristband.
  • If bringing oversized/large equipment, please notify show management so that special arrangements can be made to allow access for transport to your booth space.
  • Move-out starts at 4:30 p.m. on Wednesday, 1 February.  Any exhibitor who tears down is subject to losing priority points.  No Early Tear Down is accepted.

Late Move-In
If you plan to begin your booth set up after 4:00 pm on Sunday 29 January, it is mandatory that you complete a Late Move-In Notification Form.  It is imperative that late set ups order electricity, internet, and furniture prior to 9 January 2023.  If the exhibitor does not notify show management of a late arrival, said exhibitor will be presumed a no-show and the exhibit space will be re-sold or made into a lounge area.

Housing & Registration Information 

HOUSING

Hotel Reservations Link - The Woodlands Waterway Marriott Hotel & Convention Center 

1601 Lake Robbins Drive
The Woodlands, Texas 77380 US

Conference room rate is 243 USD.

Conference rate is only guaranteed until 6 January 2023.

The official housing partner for Hydraulic Fracturing is the Marriott Woodlands Waterway Hotel & Convention Center.  Please do not accept housing solicitations from any other company stating they are associated with Hydraulic Fracturing.

EXHIBITOR REGISTRATION

EXHIBITOR REGISTRATION IS NOW LIVE

Registration Instructions (includes guest card instructions) - PDF

Each exhibiting company receives two (2) complimentary Full Conference Exhibitor Registrations per 100 square feet of booth space purchased for the purpose of registering booth personnel and any third party contractors. (EAC's)

Additional exhibitor full conference registrations may be purchased (up to 2 times the complimentary allotment) at the rate of USD 360 / USD 375 / USD 400 each.

Complimentary and paid exhibitor registration includes access to the exhibition, technical sessions, daily luncheons (must select time), daily receptions and early access to the exhibit floor (1 hour before opening).

Paid Exhibitor Registration Dates/Rates:

  • by 9 January USD 360
  • 10 - 29 January USD 375
  • 30 Jan - 2 February USD 400

Complimentary and paid exhibitor registrations include access to the exhibition – early access to the exhibit floor (1 hour before opening), technical sessions, coffee breaks, lunches (must select lunch shift), reception, and one digital proceedings code (sent to the exhibitor contact).

Update Your Company Profile, Add a Co-Exhibitor

Contracted Exhibitors

Contracted Exhibitors receive a complimentary full listing (Upgrade 2), which includes:

  • Company Name
  • Booth Number
  • Website URL
  • Company Address, Phone Numbers
  • Email Address
  • Welcome Message (limit 60 Characters)
  • Online Profile (limit 500 Characters)
  • 6 Product Categories (online only)

Your exhibitor profile is an attendee's first impression of your company, so it is very important to make sure this information is up to date and reads exactly as you wish for it to appear in your online listing. To get started, please log into the Exhibitor Portal using your unique, case sensitive company password (found on you booth space confirmation letter). If you are in need of password assistance, please email SPE. Once you have logged in, click "Edit Company Listing" and then make your updates. It is imperative that you click on ‘Save’ regardless of whether or not changes are made, this will alert management that your profile has been reviewed.

 
Add Co-Exhibitors

The following may be added to your account as co-exhibitors:

  • Sister company
  • Parent company
  • Division
  • Manufacturing/Distributing Company
  • Joint Venture

Co-exhibitors will receive a complimentary basic listing (Upgrade 2), which includes the items listed above.

To add a co-exhibitor, please notify the exhibits team., 

 

Booth Specifications -  Rules and Regulations

Booth Specifications 
Rules and Regulations 

Booth Equipment Included and not included with Booth Space Purchase 
The exhibit hall is carpeted, therefore, ordering carpet is not mandatory. You may purchase or bring color specific carpeting to match your booth design or to help your booth stand out.

Electricity, furniture, and trashcans are NOT included with your booth space purchase and should be ordered separately. Please see the drop downs below for ordering information.

  • Booths that require pipe & drape will be set with an 8' high blue back drape, 3’ high blue side dividers, and a 7"x44" one-line identification sign.

Special Event Insurance (PDF sample)
SPE requires each exhibitor to have insurance; however, proof of coverage is not required.

Photography/AV Recording Regulations
SPE is organized and operated exclusively to promote and further advance scientific and technical knowledge of offshore resources and environmental matters. To maintain the unparalleled technological experience, SPE must enforce a photography and videography policy which will protect the leading-edge technology showcased at the event. Please see the official Rules and Regulations to review the full policy.

Third Party Contractors (EAC’s)

Exhibitors
Exhibitors are no longer required to submit paperwork or payment for appointing a contractor. We do recommend that you review the information below and that you follow up with your contractor to ensure all steps have been taken by the posted deadlines.  If you are using and EAC, please direct them to the EAC Agreement Form.

Contractors:
If you have been hired to build/design booth space at this event, it is mandatory that you:

Once your Agreement has been received, you will receive emailed communication stating that you have been approved.

If you need to add additional companies at a later date, please visit this section and submit another request via the online form. Please do not email requests for these additions directly to our email inbox.

EACs needing access to the show floor during show days will need to be registered and badged. Please contact the exhibiting company so they can register your staff using their complimentary registrations.

EACs only needing access to the show floor during set-up and tear-down will not need to be badged. These employees will need to check in at the freight door each morning to obtain a colored wristband. They will be required to provide government-issued photo ID’s.

Please note–failure to follow the aforementioned processes will result in a delay or denial of access to the show floor.

Official Contractor:
Freeman is our Official Show Decorator and is exempt from the above.

Exclusive Contractors:
For insurance and safety reasons, Exclusive Contractors designated in the Official Exhibitor Services Manual MUST be used for services such as:

Please contact SPE with any questions. We appreciate your cooperation!

Order Forms (AV, Catering, Electrical, Furniture, Internet, Lead Retrieval, Freeman Quick Facts - Shipping Information) and Full Exhibitor Kit

The exhibit hall is carpeted, therefore, ordering carpet is not mandatory. You may purchase or bring color specific carpeting to match your booth design or to help your booth stand out.

Electricity, furniture, and trashcans are NOT included with your booth space purchase and should be ordered separately. Please see the drop downs below for ordering information.

Booths that require pipe & drape will be set with an 8' high black back drape, 3’ high side dividers, and a 7"x44" one-line identification sign.

Guest Invitations

GUEST INVITATIONS MUST BE PREPURCHASED.

Guest Card Registration Instructions (includes exhibitor registration)

Exhibiting companies will receive two (2) complimentary Guest Invitations per 100 sq. ft. of exhibit space purchased. Invitations are for one day only and will allow your guest to access the exhibit floor.

Additional invitations can be purchased through your registration dashboard.  This information was sent to the primary contact at your company. 

  • Cost of additional Guest Invites - USD 75 each.
  • Purchased Guest Invites are non-refundable. 
  • Guest Invites DO NOT include lunch.

If you have any questions about this program, please contact our SPE Registration Team.

 

 

Lead Retrieval 

Take advantage of Lead Management units offered through Maritz Global Events. Lead Management units will help you track visitors and potential clients who visit your booth.

Lead Retrieval Order Form

Questions? 
Email Maritz Global Events
Ph: +1.877.623.3487

Marketing Toolkit

Web Banners:

Download show banners and promote your participation on your website and emails:

When you post a banner on your site, be sure to embed the conference website link within the banner image.

Exhibitor Listing:

Update your Exhibitor Listing 

Sponsor and Advertise with SPE:

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