Exhibitor Resources

View the Full Exhibition Schedule (PDF)

Show Days:

• No one under the age of 15 on the show floor during show hours.
• Anyone accessing the show floor must have an official conference badge.
• Exhibitors may access the show floor early on show days. See the official Exhibition Schedule for specific hours.

Move-In and Move Out:

• Exhibitor Move-In starts Sunday, 4 February goes through Monday, 5 February.  
• Due to safety reasons, no open-toed shoes during move in or move out.  Violators will be asked to leave the exhibit floor.
• No pets on the exhibit floor.  Service dogs are approved with proper credentials.
• No one under the age of 18 on the show floor during move-in or move out.
• POV’s – Someone must remain with the vehicle at all times while at the loading dock.
• No loading or unloading through the Marriott lobby,
• Anyone requiring access to the show floor must have an official show badge or a wristband.
• If bringing oversized/large equipment, please complete the Heavy Equipment Form, so that special arrangements can be made to allow access for transport to your booth space.
• Move-out starts at 4:30 p.m. on Wednesday, 7 February.  Any exhibitor who tears down is subject to losing priority points.  No Early Tear Down is accepted.

Late Move-In
If you plan to begin your booth set up after 4:00 pm on Sunday 4 February, it is mandatory that you complete a Late Move-In Notification Form.  It is imperative that late set ups order electricity, internet, and furniture prior to 4 February 2024.  If the exhibitor does not notify show management of a late arrival, said exhibitor will be presumed a no-show and the exhibit space will be re-sold or made into a lounge area.

HOUSING

Hotel Reservations Link - The Woodlands Waterway Marriott Hotel & Convention Center 

1601 Lake Robbins Drive
The Woodlands, Texas 77380 US

Conference room rate is 250 USD.

Conference rate is only guaranteed until 12 January 2024.

The official housing partner for Hydraulic Fracturing is the Marriott Woodlands Waterway Hotel & Convention Center.  Please do not accept housing solicitations from any other company stating they are associated with Hydraulic Fracturing.

EXHIBITOR REGISTRATION

EXHIBITOR REGISTRATION is now live

Registration Instructions (includes guest invitation instructions) - PDF

Each exhibiting company receives three (3) complimentary Full Conference Exhibitor Registrations per 100 square feet of booth space purchased for the purpose of registering booth personnel and any third party contractors. (EAC's)

Additional exhibitor full conference registrations may be purchased (up to 2 times the complimentary allotment) at the rate of USD 360 / USD 375 / USD 400 each.

Complimentary and paid exhibitor registration includes access to the exhibition, technical sessions, daily luncheons (must select time), daily receptions and early access to the exhibit floor (1 hour before opening).

Paid Exhibitor Registration Dates/Rates:

• by 8 January USD 360
• 9 January - 4 February USD 375
• 5 - 8 February USD 400

Complimentary and paid exhibitor registrations include access to the exhibition – early access to the exhibit floor (1 hour before opening), technical sessions, coffee breaks, lunches (must select lunch shift), reception, and one digital proceedings code (sent to the exhibitor contact).

Contracted Exhibitors

Booth Specifications 
Rules and Regulations 

Booth Equipment Included and not included with Booth Space Purchase 
The exhibit hall is carpeted, therefore, ordering carpet is not mandatory. You may purchase or bring color specific carpeting to match your booth design or to help your booth stand out.

Electricity, furniture, and trashcans are NOT included with your booth space purchase and should be ordered separately. Please see the drop downs below for ordering information.

• Booths that require pipe & drape will be set with an 8' high blue back drape, 3’ high blue side dividers, and a 11" x 17" one-line identification sign.

Special Event Insurance (PDF sample)
SPE requires each exhibitor to have insurance; however, proof of coverage is not required.

Photography/AV Recording Regulations
SPE is organized and operated exclusively to promote and further advance scientific and technical knowledge of offshore resources and environmental matters. To maintain the unparalleled technological experience, SPE must enforce a photography and videography policy which will protect the leading-edge technology showcased at the event. Please see the official Rules and Regulations to review the full policy.

Exhibitors
Exhibitors are no longer required to submit paperwork or payment for appointing a contractor. We do recommend that you review the information below and that you follow up with your contractor to ensure all steps have been taken by the posted deadlines.  If you are using and EAC, please direct them to the EAC Agreement Form.

Contractors:
If you have been hired to build/design booth space at this event, it is mandatory that you:

• Complete and submit the EAC Agreement by 8 January 2024.
• Provide Proof of Insurance (Sample PDF)

Once your Agreement has been received, you will receive emailed communication stating that you have been approved.

If you need to add additional companies at a later date, please visit this section and submit another request via the online form. Please do not email requests for these additions directly to our email inbox.

EACs needing access to the show floor during show days will need to be registered and badged. Please contact the exhibiting company so they can register your staff using their complimentary registrations.

EACs only needing access to the show floor during set-up and tear-down will not need to be badged. These employees will need to check in at the freight door each morning to obtain a colored wristband. They will be required to provide government-issued photo ID’s.

Please note–failure to follow the aforementioned processes will result in a delay or denial of access to the show floor.

Official Contractor:
Freeman is our Official Show Decorator and is exempt from the above.

Exclusive Contractors:
For insurance and safety reasons, Exclusive Contractors designated in the Official Exhibitor Services Manual MUST be used for services such as:

• Catering
• AV, Electrical, Internet, Plumbing & Telecommunications (online orders) or via email 
• Rigging (Hanging Signs) 20 x 30 island booths or bigger 
• Drayage/Forklift Operations

Please contact SPE with any questions. We appreciate your cooperation!

The exhibit hall is carpeted, therefore, ordering carpet is not mandatory. You may purchase or bring color specific carpeting to match your booth design or to help your booth stand out.

Electricity, furniture, and trashcans are NOT included with your booth space purchase and should be ordered separately. Please see the drop downs below for ordering information.

Booths that require pipe & drape will be set with an 8' high black back drape, 3’ high side dividers, and a 11" x 17" one-line identification sign.

• Catering – Email Woodlands Waterway Marriott
• AV, Electrical, Internet, Plumbing & Telecommunications (on-line orders) or via email 
• Floral
• Freeman Quick Facts (PDF)
• Freeman Shipping Information (PDF)
• Full Exhibitor Services Manual (on-line orders)
• Heavy Equipment Form (Freeman)
• Lead Retrieval

GUEST INVITATIONS MUST BE PREPURCHASED.

Guest Invitation Registration Instructions (includes exhibitor registration)

Exhibiting companies will receive three (3) complimentary Guest Invitations per 100 sq. ft. of exhibit space purchased. Invitations are for one day only and will allow your guest to access the exhibit floor.

Additional invitations can be purchased through your registration dashboard.  This information was sent to the primary contact at your company. 

• Cost of additional Guest Invites - USD 75 each.
• Purchased Guest Invites are non-refundable. 
• Guest Invites DO NOT include lunch.
• Guest invitations are not to be used for your employees/staff or for any other company’s employees/staff exhibiting at this show.  This policy will be heavily enforced.
• Violating the guest invitation terms can result in a reimbursement penalty and loss of priority points. Multiple violations can result in an inability to exhibit at future SPE shows. 

If you have any questions about this program, please contact our SPE Registration Team.

Take advantage of Lead Management units offered through Maritz Global Events. Lead Management units will help you track visitors and potential clients who visit your booth.

Lead Retrieval Order Form

Questions? 
Email Maritz Global Events
Ph: +1.877.623.3487

Web Banners:

Download show banners and promote your participation on your website and emails:

• Banner size: 800 x 150
• Banner size: 1025 x 150
• Banner size: 1179 x 140
• Banner size: 1200 x 628
   

When you post a banner on your site, be sure to embed the conference website link within the banner image.

Exhibitor Listing:

Update your Exhibitor Listing 

Sponsor and Advertise with SPE:

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