Exhibitor Resources

Pre Event Checklist

Have you filled out your Exhibitor Information Form to SPE for proper recognition? 

☐ Have you read the Exhibitor Rules and Regulations from SPE? 

☐ Have you read the Calgary Stampede Terms and Conditions?

☐ Have you ordered furniture and display items from GES? 

****Please note that carpeting is required for your booth

☐ Have you ordered services (i.e. electrical, internet) for your booth through Exhibitor Services?

☐ Have you ordered any Audio/Visual requirements from Encore Services?

☐ Have you booked your loading dock time for move-in through Voyage Control? (coming in February)

☐ Review BMO's Event Shipping and Receiving Procedures

Move In Checklist

☐ Upon arrival, if you have ordered a parking pass, pick it up from the Exhibitor Concierge at the loading dock. (You do not need a parking pass if you are just dropping off)

☐ Have your Voyage Control QR code ready to show the parking attendant to check in at the loading docks.

☐ Locate your assigned booth space in Hall D and unload your vehicle.

☐ Once unloaded, park your car and return to set up your booth. (Exhibitor parking permit required if staying)

Move Out Checklist

☐ Read over the move out instructions provided to you.

☐ Pack up booth only when the general services contractor begins rolling up the aisle carpeting (3pm).

☐ When you are packed and ready to move out, please connect with the venue Exhibitor Concierge Team (they will be roaming the show floor) and they can provide the move-out QR code for booking load out.

☐ After the aisle carpeting has been removed and you have booked your move out time, you will be able to take your items to your vehicle in the loading dock area at the booked time.

☐ Please leave any items you have ordered in your booth space.

 

• Exhibitors are responsible for providing all additional furniture, equipment and power for their booths.
  • YOUR 10' x 10' DRAPE PACKAGE INCLUDES;
    • 8' high background and 3' high side dividers in flame retardant black drapes
    • sign with company name and booth number
    • carpeting must be ordered for this event
• SPE does require each exhibitor to have insurance, however, proof of coverage is not required.
• SPE is organized and operated exclusively to promote and further advance scientific and technical knowledge. To maintain the unparalleled technological experience, SPE must enforce a photography and videography policy that will protect the leading-edge technology showcased at the event. Please see the official Rules and Regulations to review the full policy.
• For insurance and safety reasons, Exclusive Contractors MUST be used for services such as:
  • Catering
  • Electrical
  • Rigging
  • Plumbing
  • Drayage/Forklift Operations
  • Telecommunications

Please contact April Cote with any questions. We appreciate your cooperation!