Aperture

SPE Artificial Lift Conference and Exhibition – Americas
Modern Artificial Lift – Adapting to a Changing Industry

23–25 August 2022 | Galveston, TX
Galveston Island Convention Center

Exhibitor Resources

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Exhibitor Resources

Important Dates and Deadlines

Due with Contract - 50% Deposit

23 March 2022 - 100% Balance Due

1 June 2022 - Co-Exhibitor Notification Forms Due

12 July 2022 - Exhibitor Appointed Contractor (EAC) Forms Due

12 July 2022 - Make Arrangements for Hanging Signs

 

15 July 2022 - Heavy Equipment Move-In Notification Form Due

15 July 2022 - Order any Onsite Services Needed (electricity, carpet, etc.)

27 July 2022 - Deadline to Notify Show Management of a Late Arrival

1 August 2022 - Deadline to receive housing block discount. 

Please Note: We collect and share personal information that you provide to us in order to communicate with, and provide information and services to, you regarding the event.  We have a legitimate interest in processing your personal information for these reasons.  For more information, please see our privacy policy.

Exhibition Schedule (Including Move-In & Move-Out Details)


View the FULL EXHIBITION SCHEDULE. 

Move-In and Move-Out/Special Rules:
  • No one under the age of 15 is allowed on the show floor during show days.
  • No one under the age of 18 is allowed on the show floor during move-in or move out.
  • Anyone accessing the show floor must have an official show badge or wristband.
  • Exhibitors may access the show floor early on show days. See the official Exhibition Schedule for specific hours.
  • POV’s – Someone must remain with the vehicle at all times while at the loading dock.
  • If bringing oversized/large equipment, please notify show management so that special arrangements can be made to allow access for transport to your booth space.

Heavy Equipment:
If you plan on bringing heavy equipment, it is imperative you notify show management by 15 July 2022 so that special arrangements can be made.

Late Move-In:

If you plan to begin your booth set up after 1500 hours on Monday 22 August, it is mandatory that you a Late Move In Notification form no later than 27 July 2022. If the exhibitor does not notify show management of late arrival, the exhibitor will be presumed a no-show and the exhibit space will be re-sold or made into a lounge area with no refund due.

Late set-ups should order carpet, electricity, and furniture prior to 27 July 2022. 

Register Your Staff/Make Housing Reservations

REGISTRATION INFORMATION

HOUSING INFORMATION
While you shouldn't use this link for registering, you can use it for housing. To make your housing reservations, please click hereExhibitors will receive a housing discount if reservations are made by 1 August 2022

Additional hotels nearby are as follows:

Holiday Inn Resort Galveston

5002 Seawall Boulevard
Galveston, Texas 77551, USA
1.409.740.5300

Hilton Galveston Island Resort

5400 Seawall Boulevard
Galveston, Texas, 77551, USA
1.409.744.5000

If you have any questions regarding housing or registration, please email our registration team.

Update Your Company Profile, Add a Co-Exhibitor

Contracted Exhibitors

Contracted Exhibitors receive a complimentary full listing (Upgrade 2), which includes:

  • Company Name
  • Booth Number
  • Website URL
  • Company Address, Phone Numbers
  • Email Address
  • Welcome Message (limit 60 Characters)
  • Online Profile (limit 500 Characters)
  • 6 Product Categories (online only)

Your exhibitor profile is an attendee's first impression of your company, so it is very important to make sure this information is up to date and reads exactly as you wish for it to appear in your online listing. To get started, please log into the Exhibitor Portal using your unique, case sensitive company password (found on you booth space confirmation letter). If you are in need of password assistance, please email SPE. Once you have logged in, click "Edit Company Listing" and then make your updates. It is imperative that you click on ‘Save’ regardless of whether or not changes are made, this will alert management that your profile has been reviewed.

 
Add Co-Exhibitors

The following may be added to your account as co-exhibitors:

  • Sister company
  • Parent company
  • Division
  • Manufacturing/Distributing Company
  • Joint Venture

Co-exhibitors will receive a complimentary basic listing (Upgrade 2), which includes the items listed above.

To add a co-exhibitor, please notify the exhibits team.

Booth Specifications, Rules and Regulations

Booth Specifications 

Rules and Regulations 

Booth Equipment Included and not included with Booth Space Purchase

The exhibit hall is not carpeted, so bringing or ordering carpet for your booth space is mandatory

Carpet, electricity, furniture, and trashcans are NOT included with your booth space purchase and should be ordered separately. Please see the drop downs below for ordering information.

  • 10x10 booths will be set with an 8' high black back drape, 3’ high side dividers, and a 7"x44" one-line identification sign.

Special Event Insurance

SPE requires each exhibitor to have insurance; however, proof of coverage is not required.

Photography/AV Recording Regulations

SPE is organized and operated exclusively to promote and further advance scientific and technical knowledge of offshore resources and environmental matters. To maintain the unparalleled technological experience, SPE must enforce a photography and videography policy that will protect the leading-edge technology showcased at the event. Please see the official Rules and Regulations to review the full policy.

Third Party Contractors (EACs)

Exhibitors
Exhibitors are no longer required to submit paperwork or payment for appointing a contractor. We do recommend that you review the information below and that you follow up with your contractor to ensure all steps have been taken by the posted deadlines.

Contractors
If you have been hired to build/design booth space at this event, it is mandatory that you:

Once your Agreement has been received, you will receive emailed communication stating that you have been approved.

If you need to add additional companies at a later date, please visit this section and submit another request via the online form. Please do not email requests for these additions directly to our email inbox.

EACs needing access to the show floor during show days will need to be registered and badged. Please contact the exhibiting company so they can register your staff using their complimentary registrations.

EACs only needing access to the show floor during set-up and tear-down will not need to be badged. These employees will need to check-in at the freight door each morning to obtain a colored wristband. They will be required to provide government-issued photo IDs.

Please note–failure to follow the aforementioned processes will result in a delay or denial of access to the show floor.

Official Contractor
For insurance and safety reasons, Exclusive Contractors designated in the Official Exhibitor Services Manual MUST be used for services such as:

Exclusive Contractors
If you have been hired to build/design booth space at this event, it is mandatory that you:

  • Catering
  • Electrical
  • Rigging
  • Plumbing
  • Drayage/Forklift Operations
  • Telecommunications

Please contact SPE with any questions. We appreciate your cooperation!

Order Forms, Shipping Information, Full Exhibitor Kit

The exhibit hall is not carpeted, so bringing or ordering carpet for your booth is mandatory

Carpet, electricity, furniture, and trashcans are NOT included with your booth space purchase and should be ordered separately. Please see the drop downs below for ordering information.

  • 10x10 booths will be set with an 8' high black back drape, 3’ high side dividers, and a 7"x44" one-line identification sign.

A/V -  View Price List and Email Juan Mendoza with the Galveston Island Convention Center to Place Order
Carpet - Freeman (See Full Exhibitor Kit linked below)
Catering - Email Lisa Clemons with the GICC
Electricity - Galveston Island Convention Center
Floral - Convention Plant Creations, Inc.
Internet - Complimentary - Details will be available at badge pick up onsite.
Material Handling - Freeman
Rigging - Email Juan Mendoza (or call 281.768.9829) with The Events Company

For additional order forms, please see the Full Exhibitor Kit linked below.

Quick Facts 
Full Exhibitor Services Kit 

Guest Invitations

Exhibitors will receive (3) three complimentary (1) one day guest passes per 100 sq. ft. of exhibit space purchased. These are for the purpose of inviting guests/potential clients and should not be used for exhibit staff or contractors.

Email the SPE Registration Team to request your Guest Invitations today!

Lead Retrieval

Lead Retrieval is not available at this event.

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