Society of Petroleum Engineers  ICoTA

 

SPE/ICoTA Well Intervention
Conference and Exhibition

24–25 March 2020 | The Woodlands, Texas, USA
The Woodlands Waterway Marriott Hotel & Convention Center

Exhibitor Resources

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  Well Intervention

Exhibitor Resources

Important Dates and Deadlines

  • 26 April 2019: 50% Deposit Due
  • 23 September 2019: 100% Balance Due
  • 11 February 2020: Third Party Contractor (EAC) Agreement Due
  • Late November: Housing and Registration Now Live

 

Please Note: We collect and share personal information that you provide to us in order to communicate with, and provide information and services to, you regarding the event.  We have a legitimate interest in processing your personal information for these reasons.  For more information, please see our privacy policy.

Quick Links

Exhibition Schedule (Including Move-In & Move-Out Details)

View the full  Exhibition Schedule (PDF).


Show Days

  • No one under the age of 15 on the show floor during move in.
  • Anyone accessing the show floor must have an official show badge.
  • Exhibitors may access the show floor early on show days. See the official Exhibition Schedule for specific hours.
     

Move-In and Move Out

  • No open toed shoes during move in or move out.
  • No one under the age of 18 on the show floor during move in or move out.
  • POVs – Someone must remain with the vehicle at all times while at the loading dock.
  • Anyone requiring access to the show floor must have an official show badge, or a wristband.
  • If bringing oversized/large equipment, please notify show management at spe.events@spe.org so that special arrangements can be made to allow access for transport to your booth space.


Late Move-In
If you plan to begin your booth set up after 1300 on Monday, 23 March, please notify Show Management by 24 February. It is imperative that late set ups order carpet, electricity and furniture prior to 24 February. If the exhibitor does not notify show management of a late arrival, said exhibitor will be presumed a no-show and the exhibit space will be re-sold or made into a lounge area.

Register Your Staff/Make Housing Reservations

REGISTRATION IS NOW LIVE!

Housing
Making your housing reservations by 2 March to take advantage of our discounted conference rate of 239 USD. Visit our Travel and Accommodations page to get started.

What to Expect
Experient will manage registration for the 2020 Well Intervention Conference. The primary contact on your account will been notified via email or newsletter once online registration opens. Please reference your booth space confirmation letter for your company specific, case sensitive password which is necessary for logging into the Experient Registration System. If you need assistance with your password, please contact spe.events@spe.org.

Registration Includes
The number of complimentary Full Conference Registrations is three (3) per 100 square feet of contracted exhibit space (applies to 80 sq. ft. booths in the lobby). Registration includes admittance to Technical Sessions, Expo Reception, Exhibition, Coffee Breaks, Networking Luncheon and One Digital Proceedings Code send to the exhibits contact one week prior to the show. Keynote Luncheon and training courses not included.

Additional Registrations
Exhibitors may purchase up to (2x comp reg.) paid exhibitor registrations per 100 square feet of contracted exhibit space at the discounted rate of USD 300. Said registrations will include the same access as complimentary registrations. Exhibitors can purchase these Paid Exhibitor Registrations online.

Badge Mailing
Badges will NOT BE MAILED prior to the conference.

Onsite Registration and Badge Pick-up
Exhibitor Registration will be located in the exhibit hall, and will open 23 March 2020 at 1300 hours for badge pick up and onsite exhibitor registration.

Registration Contact Information
If you have any questions regarding registration or require assistance, please contact Experient Customer Service toll free at +1.888.269.6829. International registrants, please call +1.847.996.5828.

REGISTER NOW

 

Update Your Company Profile, Add a Co-Exhibitor

Contracted Exhibitors

Contracted Exhibitors receive a complimentary full listing (Upgrade 2) which includes:

  • Company Name
  • Booth Number
  • Website URL
  • Company Address, Phone/Fax Numbers
  • Company Profile (limit 350 Characters)
  • 6 Product/Service Categories (online only)
  • 3 Press Releases – May add additional for USD 150 each
  • 3 Digital Product Showcase (Images) – May add additional for USD 150 each
     

Your exhibitor profile is an attendee's first impression of your company so it is very important to make sure this information is up to date and reads exactly as you wish for it to appear in your online listing and in the onsite printed program. To get started, please log into the Exhibitor Portal using your case sensitive company password. Your password can be found on your booth space confirmation letter. If you are in need of password assistance, please email spe.events@spe.org. Once you have logged in, click "Edit Company Listing" and then make your updates. It is imperative that you click on ‘Save’ regardless of whether or not changes are made. This will alert management that your profile has been reviewed.

Click here to view your listing.
 

Add Co-Exhibitors 
The following may be added to your account as co-exhibitors:

  • Sister company
  • Parent company
  • Division
  • Manufacturing/Distributing Company
  • Joint Venture


Co-exhibitors will receive a complimentary basic listing, which includes:

  • Company Name
  • Booth Number
  • 6 Product/Service Categories (online only)
     

Co-exhibitors may elect to upgrade to an Upgrade 2 listing for USD 250. See section above for Upgrade 2 inclusions.

To add a co-exhibitor, email spe.events@spe.org. If you would like for your co-exhibitors to be upgraded to a Level 2 Upgrade, please make note in your email.

Booth Specifications, Rules, and Regulations

Booth Specifications
Rules and Regulations

PLEASE NOTE: Failure to abide by these regulations can/will result in the loss of Priority Points.

Booth equipment included and not included with booth space purchase:
Electricity, furniture, and trashcans are NOT included with your booth space purchase and should be ordered separately. Please see the Order Forms accordion below for ordering information.

  • Carpet is not required as the Exhibit Hall is carpeted. You may order carpet if you have a need for a specific color to match your booth design, or to help your booth space stand out.
  • 10x10 booths will be set with an 8' high blue and gray back drape, 3’ high blue side dividers, and a 7"x44" one-line identification sign.
     

Special Event Insurance
SPE does require each exhibitor to have insurance, however, proof of coverage is not required.

If you have hired or plan on hiring a 3rd party contractor to build your booth (other than Freeman and your own staff), please see the Third Party Contractors (EAC) section below.

Additional Rules and Regulations

  • No open-toed shoes of any kind will be permitted on the exhibition floor. Violators of this safety rule will be asked to leave the exhibit floor.
  • Children under the age of 18 are not permitted on the show floor during move-in or move-out.
  • Children under the age of 15 are not permitted on the show floor during official show hours.
  • Flying drones are not permitted.       
  • Animals are not permitted unless they are registered service animals.


Photography/AV Recording Regulations
SPE is organized and operated exclusively to promote and further advance scientific and technical knowledge of offshore resources and environmental matters. To maintain the unparalleled technological experience, SPE must enforce a photography and videography policy which will protect the leading-edge technology showcased at the event. Please see the official Rules and Regulations to review the full policy.

Third Party Contractors (EACs)

Exhibitors:
Exhibitors are no longer required to submit paperwork or payment for appointing a contractor. We do recommend that you review the information below and that you follow up with your contractor to ensure all steps have been taken by the posted deadlines.

Contractors:
If you have been hired to build/design booth space at this event, it is mandatory that you:

  • Provide Proof of Insurance
  • Complete and submit the EAC Agreement by 11 February 2020
     

Once your Agreement has been received, you will receive emailed communication stating that you have been approved.

If you need to add additional companies at a later date, please visit this section and submit another request via the online form. Please do not email requests for these additions directly to our email inbox.

EACs needing access to the show floor during show days will need to be registered and badged. Please contact the exhibiting company so they can register your staff using their complimentary registrations.

EACs only needing access to the show floor during set-up and tear-down will not need to be badged. These employees will need to check in at the freight door each morning to obtain a colored wristband. They will be required to provide government issued photo ID’s.

Please note – failure to follow the aforementioned processes will result in a delay or denial of access to the show floor.

Official Contractor:
Freeman is our Official Show Decorator and is exempt from the above.

Exclusive Contractors:
For insurance and safety reasons, Exclusive Contractors designated in the Official Exhibitor Services Manual MUST be used for services such as:

  • Catering
  • Drayage/Forklift Operations
  • Electrical
  • Plumbing
  • Rigging
  • Telecommunications

 

Please contact spe.events@spe.org with any questions. We appreciate your cooperation!

Order Forms, Shipping Information, Full Exhibitor Kit

Booth equipment included and not included with booth space purchase:

Electricity, furniture, and trashcans are NOT included with your booth space purchase and should be ordered separately.

  • Carpet is not required as the Exhibit Hall is carpeted. You may order carpet if you have a need for a specific color to match your booth design, or to help your booth space stand out.
  • 10x10 booths will be set with an 8' high blue and gray back drape, 3’ high blue side dividers, and a 7"x44" one-line identification signn
     

AV/Electricity/Internet
Booth Cleaning
Carpet
Catering
Electrical/Lighting
Floral
Furniture

Internet/Phone
Lead Retrieval
Sign and Banner Hanging
Water/Plumbing

Quick Facts

Full Exhibitor Services Kit

Guest Invitations

Invite your customers and key prospects to the SPE/ICoTA Well Intervention Conference and Exhibition:

  • Each exhibitor receives five (5) complimentary Exhibits Only One-Day Guest Cards per 100 square feet of exhibit space to distribute to your clients (applies to 80 sq. ft. booths in lobby).
  • Guest cards are redeemable for one-day admission to the exhibition only. Sessions and lunches are not included. Lunch tickets may be purchased separately.
  • A guest card template will be provided to all exhibitors with their guest registration number, and can be distributed to current and potential clients to redeem a free one-day Exhibit pass
  • Guest card registrations may not be used for employees of the exhibiting company.
  • Additional guest cards beyond the complimentary allotment will be billed at USD 65 each after the completion of the conference.


We STRONGLY recommend asking your guests NOT to forward, distribute or duplicate the Guest Card invitation. The exhibiting company will be responsible for ALL Guest Cards registered using your account number.


To order Guest Cards, please send an email request to registration@spe.org

Lead Retrieval

Take advantage of Lead Management units offered through Experient. Lead Management units will help you track visitors and potential clients who stop by your booth during the conference.

Click here to order.

Market Your Exhibit

Download show banners and promote your participation on your website and emails.

Web banners:
300x250
368x96
486x60
728x90

When posting a banner to your website, please be sure to embed the conference website link within the banner image.

Sales Team – Exhibit & Sponsorship

Evan Carthey

(Companies A-Fl)
Sales Manager
+1.713.457.6817

Jim Klingele

Director of Sales for North America
+1.713.457.6888

Sponsors